What are the benefits of an LMS

Created in Italy and currently setting the benchmark for e-learning worldwide, Docebo has been partnering with APPrendere since our beginnings. At APPrendere, we are experts in Docebo. We work together every single day, digging deep to pinpoint the exact needs of our clients and find the very best solution for each and every one.

Why should a company use an LMS? What benefits does it offer?

There can be very specific advantages depending on the sector and the scenario the client wants to establish. If we want to understand generally what the main benefits of an LMS are outside of this, we could list them as follows:

    • Reducing L&D costs: full or partial digitisation of classroom courses (reduction of logistics costs for on-site training) and rationalisation/reuse of learning content.
    • Reduced training time for employees, customers and partners: the opportunity to train people how, when and where you want significantly reduces time spent on training for all recipients, regardless of the type of use case implemented. 
    • Automation: the ability to partially automate the organisational side of L&D activities (registration, reports, notifications, etc.) helps improve the efficiency of processes by reducing the number of people needed to manage the project. 
    • Compliance: training requires compliance with rules, which is easy to ensure with tools like LMS.
    • Tracking learners’ progress: the ability to track learners’ progress precisely allows you to understand what the main skills gaps are. Re-skilling or up-skilling policies can then be put in place to fill these gaps.
    • Talent discovery: social learning encourages the emergence of the hidden talent within a company.
    • Knowledge retention: social learning tools can help people retain what they have learned. This prevents the loss of important information assets, especially when key resources decide to leave the company.
    • Measuring the impact of training: spending so much time building complex training programmes and then not being able to track their effectiveness is often a limitation, but it can be overcome by adopting a modern LMS.

What about people? Is an LMS only useful for companies or does it make life better for learners, too?

Learners definitely get a lot out of it, too.  In short:

    • Gaining the skills needed for professional growth: an LMS gives learners access to an extensive training catalogue, allowing them to train on aspects that are of interest for their professional growth, regardless of the content proposed by the L&D team.
    • Engagement: a learner’s experience within an LMS should be engaging and stimulating. A good learning experience or advanced gamification tools greatly influence the learner’s impressions, with positive effects on the results they achieve.
    • Recognition of one’s talents: social learning helps students show off their skills and make them visible to the company. New SMEs (Subject Matter Experts) are increasingly found from use of these systems, which facilitate the process of discovering new talent.

How could you apply them to your company? What would change for the better, and by how much?

What is a Training Management System

Efficiency and speed in the administration and logistics aspects of courses. This is one of the benefits of digitalisation. We’ve already talked about Learning Management Systems and we’ll certainly be coming back to them, given how important they are. These systems are for creating and delivering e-learning courses, and are not optimised for classroom management.

Other systems with different features have been developed for this, known as Training Management Systems (TMS). We’ll be talking more about them in an upcoming webinar with our partner Training Orchestra. So for now, let’s just take a quick look at what they are.

In very basic terms, an LMS is used to deliver content, whereas a TMS is for the back office, i.e. administration and logistics. It helps organisations optimise the processes involved in delivering training in physical and virtual classrooms, offering a more efficient way to manage, track and sell courses run by a trainer.

A TMS provides support for activities such as calendaring, assigning trainers and resources to each room, and tracking costs analytically.

TMS and LMS are complementary systems. Therefore, organisations that have physical classrooms and digital tools may decide to invest in both types of software.

A Learning Management System is designed with course users in mind: it is used to organise content, it delivers the course and tracks progress.

Features of a TMS

A Training Management System, on the other hand, is designed around the needs of training administrators, such as training managers, training companies, heads of corporate academies, HR people, etc. A TMS typically handles back-office processes, including:

  • Organisation of logistics and resources.
  • Calendaring of courses: virtual classrooms, in-person sessions, etc.
  • Automated administration and centralisation of data.
  • Confirmation of registrationreminder emails.
  • Reports and business intelligence.
  • Monitoring costs and profitability, managing and optimising budgets.
  • Management of orders and invoices for the entire sales cycle, for training companies and extended enterprise.

We’ll have an opportunity to learn more about the features of a TMS and how it differs from an LMS during the webinar scheduled for 29 September 2021. We’ll be publishing all the details shortly. Stay tuned!